Bemidji State University Alumni & Foundation  is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, protect, and share personal data you provide to us and through your engagement with the Alumni & Foundation services, including events, fundraising activities, and communication. We aim to be transparent and ensure that your personal information is handled responsibly.

 

Information We Collect

1. Personal information you provide:  

We may collect personal information that you provide when engaging with the Alumni & Foundation, including but not limited to:

•    Name, email address, phone number, and mailing address
• Demographic information (e.g., year of graduation, major, etc.)
• Payment information for donations or event registration
• Photos, videos, or audio recordings captured during alumni events or interactions
• Additional information relevant to your alumni activities or donations

 

2. Automatically collected information: 

When you visit our websites or interact with our online services, we may automatically collect certain technical data through website tracking technologies, including:

•  IP address, browser type, and operating system details
• Pages viewed, time spent on pages, and referring URLs\
• Search terms and log data used to identify any technical issues

 

3. Use of cookies:

We use cookies and similar technologies to improve your experience on our websites and to help us analyze website traffic. Cookies help us enhance site functionality, track usage patterns, personalize content, and keep track of your preferences.

 

How we use your information: 

1. Service and communication: 

We use your personal information to:

• Provide updates, newsletters, and communications about alumni activities, events, and fundraising initiatives
• Process your donations, registrations, and event participation
• Respond to inquiries and requests for information
• Improve our services, events, and online content
• Share the impact of alumni contributions and how donations benefit students, faculty, and university initiatives

 

2. Event participation & media: 

By attending Alumni & Foundation events, you consent to the use of your image, likeness, and comments in photos, videos, and other media captured during these events, which may be used for promotional purposes by the Alumni & Foundation.

 

3. Marketing and fundraising

Your information may also be used to:

• Inform you of upcoming events and opportunities to engage with the Alumni & Foundation
• Invite you to contribute to specific fundraising campaigns
• Customize communications based on your interests or prior engagement

 

Class Notes: 

Submitting a Class Note: 

As an alum of Bemidji State University, you have the opportunity to share your personal updates, achievements, and milestones through the Class Notes section of our communications. Whether you've changed jobs, earned a degree, started a business, or achieved a personal milestone, we encourage you to submit your Class Note for possible inclusion in our alumni publications, newsletters, or website.

 

How we use your Class Notes: 

Class Notes submitted by you may be shared in the following ways:

•  In our printed and digital alumni magazines and newsletters
• On the BSU Alumni & Foundation website or social media platforms
• During alumni events and gatherings where your update may be relevant

 

Your consent  

By submitting a Class Note, you grant the Alumni & Foundation permission to use your name, information, and any related content (e.g., photos, quotes) for publication and promotional purposes. If you wish to remain anonymous or have specific preferences about the content shared, please let us know when submitting your Class Note.

 

Sharing of information

1. Third-party partners: 

We may share your information with trusted service providers and contractors that assist with the delivery of services, such as event management or email communication. These third parties are contractually obligated to protect your data and only use it for the purposes specified by the Alumni & Foundation.

 

2. Legal and safety purposes 

We may disclose your information to comply with legal obligations, protect the rights and safety of others, and respond to lawful requests, including from government authorities.

 

3. External links

Our website may contain links to external websites not owned or controlled by the Alumni & Foundation. This Privacy Policy applies only to information collected through our official website and platforms. We encourage you to review the privacy policies of any third-party sites you visit.

 

Data protection and security:

We take reasonable administrative, physical, and technical measures to protect your personal information from unauthorized access, disclosure, or misuse. However, no data transmission over the internet can be guaranteed to be completely secure. By providing your personal information, you acknowledge that you do so at your own risk.

 

Retention of information

We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, to comply with legal obligations, or for archival and historical purposes. When information is no longer needed, we take steps to securely delete or anonymize the data.

 

Changes to this policy

The Alumni & Foundation may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or other operational considerations. We will notify you of any material changes and provide an updated Privacy Policy on our website.

If you have any questions about this privacy statement, the practices of this site, or your dealings with this website, you can contact us at foundation@bemidjistate.edu.